PA Project Support

We are looking for an experience PA to support a team of Directors working on a nuclear new build project. This is a contract role to run for 6 months. The office location is London. 3 days in the office and 2 days working from home. The job holder will provide PA and project support to the assigned Programme Director(s). Principal Accountabilities • Provide a professional, accurate and reliable PA and administration support service– along with admin assistance to the extended business unit as required. • To work with/manage team assistants to ensure a professional and efficient admin support team for the Engineering and Quality departments • Diary and itinerary management, preparation of weekly meeting packs • Updating and ensuring all contact lists are current • Document management/organisation and filing • Record and produce minutes for key business meetings • Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio. • Maintain data/records so that information is readily available and easily accessible • Provide office services such as reprographics, binding etc • Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required • Administer the ordering and payment of goods and services utilising the recognised IT system • Liaise with Finance to ensure invoices paid etc and maintain (local) cost record • Maintain confidentiality of all information • Keep in touch with the team members when they are out of the office and report issues/ take actions for response • Respond to phone/email enquiries to/ from wide range of external parties etc • Prepare letters, documents, ensure reports are well presented • Keep up to date training/induction logs on all team members and liaise with HR • Managing the onboarding process for new starters into the team – ordering equipment and obtaining system access as required Knowledge, Skills, Qualifications, Experience • Good organisational skills (flexible/organised/methodical) • Ability to work independently and be proactive • Excellent communication/interpersonal skills notably with various levels of the organisation and externally • The ability to work as an integral part of a team contributing to team success, communications and a positive working environment • Flexible approach with the ability to multi-task and work on own initiative • Previous team support experience • Discretion - confidentiality when dealing with sensitive information • Attention to detail • General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems) • Use of Outlook or similar diary/email application Microsoft Office – Word, Excel, Power Point • Working knowledge of SAP and ability to raise requisitions, desirable • Previous experience in the energy industry desirable The role falls inside IR35. Closing date 22.11.24