Reporting to: Head of Human Resources
Monday - Friday 9am-6pm (Office Based only)
DETAILED RESPONSIBILITIES
Reception
- Answer and screen incoming phone calls (minimal)
- Booking in visitors with main building reception
- Manage reception area meeting rooms ensuring they are allocated correctly and prepared appropriately for external guests
- Book in reception deliveries to the loading bay
- Welcome and direct visitors
- Prepare refreshments for external visitors and meetings
- Arrange taxi's and couriers when required
- Collect and distribute incoming and outgoing mail
Diary Management
- Assist MDs in a business capacity. Manage diaries, travel bookings, expenses and occasional personal errands
- Manage Reception calendar
- Manage ISAM and IS Prime reoccurring meetings and move/update when required, liaising with Boca office to ensure all meetings go ahead
- Assist marketing team with weekly client relations calendar
- Arrange internal and external meetings and conference calls
Other Duties
- Assisting the finance team with monthly expenditure reports
- Assisting with office facilities
Skills and Requirements
- Excellent communication/relationship building skills
- Highly organised
- Initiative and adaptability
- Experience using Microsoft Outlook