Accounts Assistant

THE BUSINESS: An established company, based in Hull is looking for an Accounts Assistant to join the finance team, who will help and support the business. Employing circa 300 people and operating from multiple sites in the UK, the organisation has grown tremendously over the last 10 years and now the finance team comprises 16 staff. THE OPPORTUNITY: This is a two-part role. It will incorporate both; a traditional purchase ledger clerk processing c.400 invoices each month on our accounting system, and a finance administration role including management of direct debits, customer contracts and general administration tasks. The role will report into the Finance Manager, however on a day-to-day task basis it will be managed by the Management Accountant. THE ROLE: * Process purchase invoices into the Sage 200 accounting system on a timely basis. * Create two supplier payment runs each month and pass to senior management for review and execution. * Handle both, phone and email queries from internal and external sources. These queries will include but are not limited to; * Payment enquiries * Remittance requests * Authorisation queries * Creation and management of customer lease vehicle contracts within the Sage accounting system. * Creation and maintenance of direct debits via the company’s solution provider for the collection of lease fees. * Accurate recording of the contracts and direct debits within relevant systems and documents for use by the wider team. * Monthly checking & processing of employee expenses using the company’s expenses system. * To ensure that the systems of internal control relating to all aspects of the role are robust and operating effectively. This responsibility will extend to ensuring all processes are adequately recorded. Note: this work will be undertaken in conjunction with the rest of the Financial Management team. * Performance of supplier statement reconciliations, along with clear and concise updates on any discrepancies or delayed payments in accordance with month-end & audit requirements. * Recording into the accounting system monthly transactions on the company pre-paid cards, ensuring sufficient evidence is provided by users and follows correct VAT treatment methods. * Joint responsibility for management of any petty cash on site, including monthly reconciliations and any physical funds collected for the company’s charity initiatives. * To liaise with other departments to discuss issues, revise processes, etc., as and when required. * Building and maintaining strong relationships with internal and external stakeholders. * To assist with any internal or external audit requirements. * To undertake other ad hoc Finance duties as required from time to time. * To support and work with other departments / employees as required from time to time. THE PERSON: To be the successful Accounts Assistant, you will: - AAT qualification or actively studying. - A strong attention to detail, with a background in performing reconciliations. - Good knowledge of Microsoft Excel. - A moderate standard of analytical skills. - Possess a numerate & IT systems background. - Excellent communication skills, written and verbal, with both internal and external stakeholders. - Good planning and organisational skills. - The ability to function well in a team. WHATS ON OFFER: - £24,000 salary per annum. - FREE city parking on near Hull Marina. - Working hours are 8:00 to 17:00, Monday & Tuesday, and then 08:30 to 17:00 Wednesday to Friday, with one hour for lunch each day. Due to the nature of the job the post-holder may be required to work longer hours on an occasional basis. - Full study package for AAT and progression opportunities within the business. TO APPLY: For more information on the role or to apply, speak to Becki Moore at Westmoore Recruitment, who are working in partnership with the employer and are acting in the capacity of an Employment agency for this permanent recruitment