Document Controller/Site Administrator

Reporting to the Site Manager the Document Controller/Site Administrator is responsible for managing the day-to-day throughput of designs, drawings, and information from external designers for internal review and onward transmittal to the client and site teams.  For maintaining document control logs, recording all correspondence, and maintaining a database of key submission dates. Drawing, printing, and preparation of document submission packs. Assisting the Engineering Manager with design approvals and technical standards review, including maintenance of quality and project documentation.  You will also be responsible for the day to day management of Waste reporting, cost-to-date reports and general administration for the site that will be required. Key Responsibilities: Key Accountability and Responsibilities Log all design information into and out of the office Maintain records of revisions and the status, of drawings Monitor submission dates and report compliance Prepare packs for review by the Engineering Manager Distribute completed designs to clients and sites Maintain up-to-date master office copies and drawing logs Print and organise hard copies of drawings as required Office administration – Cost to date reporting, Waste reporting, updating notice boards, Induction bookings. Assist the Engineering Manager to organise/developing databases. Maintain standard documents (CVs, competency matrices etc) Assist in the review process Arrange site audits to check compliance Periodically review IHS Provide standards when requested by the site Produces a report and schedule in accordance with Document Handover Report.   Implement, maintain, and administrate the EDMS as part of the project CDE.   To facilitate training of projects EDMS to the project team.   Integrate with the Project Controls Team (PCT) with regard to Knowledge Management (See Project Controls Execution Plan (PCEP)Document Controller/Document Management Team (DMT)   Collecting and managing all project documentation and its metadata.   Ensuring that documentation continues to be correctly collated, categorised, registered and stored and that records are created and retained.   Managing the distribution of documents between the project and its stakeholders in accordance with agreed workflows and the RACI matrix. (To be defined)  Ensuring that all documents received or sent by the project are logged according to the agreed document management processes.   Ensuring that the current version of a document is available at the point of use.   Maintaining high-quality standards for internal and external communication and information management within a project.  Key measures & targets: Effective organisation of systems Timely production and distribution of drawings/designs Efficient maintenance and monitoring of the design progress matrixKey relationships: Office team Client Designers Site teams Person Specification: The successful candidate is likely to meet all the following criteria:  Essential The successful applicant will have experience of working in a similar role, in a busy site/office environment Experience in Document Control Management using EDMS systems such as eB, ProjectWise, Sharepoint Extensive Administration experienceSkills and Qualifications: Good organisational skills Ability to work to deadline Ability to work with minimal supervision Attention to detail  Personal Qualities Good communicator Approachable Time management skills Efficient and proactiveBenefits: As well as offering a competitive salary, remuneration for this role includes a range of benefits. 5% Company pension contribution Life Assurance at 2 x notional salary Single person’s private medical cover Permanent Health Cover Company Profit Share Scheme Company car / or car allowance (Dependent on position) Career Development and ongoing training Staff Referral Scheme 25 days annual leave with additional loyalty days (Full-Time equivalent) Volunteering Scheme Environmental and Social Value initiativesAbout Barhale: Barhale is one of the largest privately-owned civil engineering and infrastructure specialists with 40 years of experience working UK-wide across the water, transport, built environment and energy sectors. Founded by our Chairman, Dennis Curran in 1980, the group was originally set up as a specialist tunnelling contractor. While we retain our tunnelling roots, repeated success in several construction industry sectors has enabled us to expand our skillset and become one of the largest privately-owned infrastructure specialists in the UK. What we do We provide design, construction, and maintenance services to the following sectors.  Water Transport Energy Built EnvironmentWe also possess a range of specialist skills to support our civil engineering and infrastructure activities including Tunnelling MEICA capabilities In-house design A steel-fabrication and supply subsidiary (BCS Group)Who we are? Barhale operates as a tier-1 partner for blue-chip, regulated, and private clients. We work as part of large frameworks, joint ventures, and alliances and on individual projects developing long-standing relationships based on Trust, Integrity, and Pride. Our People We employ a direct workforce of over 1,000 employees nationwide. We recognise that our business is only as good as the people we employ, which is why we value them so highly and invest in regular training and development, utilising our dedicated training facility in Walsall.   Our commitment to career progression, personal development, innovation, collaborative working, diversity and Inclusion, health and wellbeing and work-life balance is what makes us a Gold Investors in People Company