Administrative Assistant

A fantastic opportunity for a PA/Administrative Assistant to join a leading specialist law firm to provide high quality PA support to members of the Senior Management Team, and administrative support across the Legal, Risk and Compliance function of the business.Responsibilities will include:PA to members of the Senior Management Team:Full diary management for members of the Senior Management Team; schedule meetings, organise diary entries, prepare meeting agendas, take minutes (when required) and distribute meeting materials to participants.Act as a central point of contact for the Senior Management Team.Organise travel arrangementsPrepare expense reportsMaintain filing systemsOrganising corporate events, including the annual staff conference, various committee meetings and other important events. Produce documents, reports, and presentations using MS Office including Word, Excel and PowerPoint.Administrative Assistant to the Legal, Risk and Compliance function: Collate and maintain relevant data and documentation to support annual and ad hoc regulatory and statutory reporting requirementsCollate and maintain relevant data and documentation to support annual and ad hoc audit requirementsOrganise and maintain ongoing training records to ensure the firm and all qualified staff meet annual requirementsOrganise and maintain a filing system for commercial contracts and agreementsAssist with the creation of a compliance resource library for staff to reference, including the production of a quarterly newsletterAssist with the roll out and documentation of new and updated policies and proceduresProduce regular reports and presentations on Compliance metricsAssist with ad hoc projects where requiredThe successful applicant will have gained the following key skills:Experience in a similar PA / Administrative Assistant role within a regulated environmentHighly organised with excellent planning skills and the ability to manage multiple deadlines in a fast-paced environmentInquisitive yet discreetExcellent communication and teamwork skillsAttention to detail and a commitment to data qualityStrong problem-solving and troubleshooting skillsSelf-motivated with the ability to work independentlyContinuous improvement mindset with a willingness to embrace changeStrong IT literacy across all Microsoft Office applications, including Word, Excel and PowerPoint, to product high quality documents such as reports, presentations and newslettersEqual OpportunitiesAs a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that's why we work so hard to source the best talent from the broadest pool possible. As an equal opportunities employer we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.