Team assistant

Team Assistant (6-Month Contract) Arden White, a leading recruitment agency in the aerospace industry, is delighted to be recruiting on behalf of our prestigious client for the role of Team Assistant. This is a fantastic opportunity to provide essential administrative support to the Management teams contributing to the seamless operation of the management team. Monday - Friday 8:30am – 5:00pm Salary: £24,000 (Pro Rata) Role Overview: As the Team Assistant, your role is vital in ensuring the smooth and efficient functioning of management operations, helping the team to maintain safe, efficient, and cost-effective performance. You will be involved in a wide range of administrative tasks, helping the team stay organised and focused on delivering high-quality outcomes. Key Responsibilities: * Organise and coordinate training requirements for personnel with both internal and external providers. * Maintain accurate records of timekeeping for the engineering and commercial teams. * Manage and maintain stock levels of workwear and PPE in collaboration with the Health, Safety & Environment Advisor. * Process purchase orders, requisitions, and vendor approval forms, ensuring accuracy and timeliness. * Handle diary scheduling and room bookings for internal and external meetings and events. * Manage the stock of office supplies, reordering as necessary to ensure the smooth running of the office. * Ensure timely and accurate processing of invoices. * Manage incoming post, phone calls, and general correspondence. * Process visitor forms for all personnel and visitors, and manage access within the facility. * Act as a point of contact, liaising with various departments at all levels across the company. * Provide additional administrative support to the MFTS team as required. What We’re Looking For: Essentials: * GCSEs, including Maths and English. * European Computer Driving Licence (ECDL). * Recognised qualification in Business Administration * A proactive approach with a commitment to completing tasks on time. * Ability to handle sensitive information with confidentiality. * Maintain high levels of responsiveness and support within the team. * A strong command of Microsoft Office (Word, Excel, Outlook) and Share Point is essential. * Deliver work with attention to detail and precision. * Understanding of office procedures and the ability to work efficiently with technical documentation. * Excellent verbal and written communication skills, with a friendly and professional approach to customer service. * Ability to organise, prioritise, and manage tasks effectively to meet tight deadlines. * Good standard of numeracy for reporting and administrative writing. Desirable Skills: * Basic understanding of accounting practices. * Knowledge of the Google Workspace suite of business applications. * Experience using SAP database software