ROLE: PA & OFFICE MANAGER TEMP COVER
START DATE: ASAP TEMP COVER
LOCATION: LONDON, SW6
ABOUT US
Total Management Group is widely recognised as a world-leading provider of event and travel solutions. We are currently seeking an outstanding candidate to join our fast-growing team.
With a wealth of experience behind us, synergistic supporting services and our company values, Total Management offers a service that is uncompromised in delivering seamless, thought out, top-quality event and travel solutions to global corporate clients, leading brands, and industry names.
At Total Management Group you have the opportunity to join a creative and dynamic team, providing unique and personalised experiences, elevating the ordinary and striving for excellence.
ROLE OVERVIEW
You will play a crucial role in supporting the day-to-day operations of the company by efficiently managing administrative tasks, providing personalised assistance to CEO & Founder, and ensuring a well-organized and functional office environment. The ideal candidate will possess excellent communication skills and the ability to handle multiple tasks efficiently in a fast-paced environment. If you are a proactive and detail oriented professional with a passion for organisation and supporting senior executives, we invite you to apply for this exciting opportunity. Join us in contributing to the success and growth of TM G.
KEY RESPONSIBILITIES
Personal Assistance:
- Serve as a point of contact between the CEO & Founder and internal/external stakeholders.
- Handle correspondence, including emails, phone calls, and mail ensuring timely responses to emails and requests.
- Provide comprehensive administrative support, including managing calendars, scheduling appointments, and coordinating travel.
- Organise travel logistics, including flights, accommodation, and transportation, and provide travel itineraries.
- Handle personal tasks and errands for executives, assisting with personal appointments, reservations, and other needs as required.
- Assist with expenses, providing receipts and completing expense process for the executives.
- Managing deliveries, shipping packages and coordination of parcels or returns.
- Handle various tasks and projects as assigned, ensuring timely completion and adherence to quality standards.
Office Management:
- Use a range of software, email management, database management to ensure the efficient running of the office.
- Oversee the smooth functioning of the office, including maintaining office supplies, equipment, and facilities.
- Main point of contact for the office, working with reception, any suppliers, visitors, and employees.
- Coordination of meeting rooms and visitor liaison, welcoming and organising any equipment or facilitating any other requirements.
- Manage all inbound and outbound postal and delivery requirements.
- Liaising and working with building management when required.
- Management and supply of staff and company technology i.e. computers, mobile phones, and desk phones as well as overseeing issues and coordination with third party IT Services to find resolutions and solutions.
- Social Committee member, employee team building support and organisation.
- Coordinating and supporting companywide communications and best practice.
- Maintaining Health and Safety standards and policies across the company.
- Provide support to Managing Director, Head of Operations and HR Manager where required to ensure the smooth running of the office.
- General admin support across the company when required including project support and coordination.
SKILLS AND ATTRIBUTES
- Proven experience as an Office Manager and PA or EA.
- Outstanding communication and interpersonal abilities.
- Exceptional problem solving skills and multitasking abilities.
- Excellent organisational skills and attention to detail.
- Driven, trustworthy and a team player.
- Discretion and confidentiality in handling sensitive information.
- A can do attitude and approach to any given tasks.
- Proficiency in Microsoft Office Suite and other relevant software.
WHY TOTAL MANAGEMENT
We strive to be an equal opportunity employer, providing career development and growth with competitive salaries. We have an employee focused culture and an active employee engagement.
WHAT IS ON OFFER
- Competitive salary
- 25 days annual leave plus bank holidays
- Hybrid working, 4 days in the office and 1 day from home
- Additional 14 days per year work from home
- Medicash medical based benefit scheme
- Tech & Cycle Scheme
- Preferential Travel Rates
- Monthly Pay Day Meals & Company Socials