Property Legal Secretary

Job Description

Owen Reed is looking to recruit a dedicated Legal Secretary- Property to join top law firm in London.

Hours: 9.30am – 5.30pm, with a minimum of 3 days a week in the office

Flexibility: We require flexibility to start early and stay late when required

Benefits: We offer a competitive range of benefits for employees (i.e., 25 days holiday, Private Healthcare, Pension, Life Assurance, Discretionary Bonus Scheme, Cycle to Work Scheme, Season Ticket Loan)

Key Responsibilities

• Documents & Correspondence: Type, prepare and proofread documents and correspondence for Partners/Associates. Ensuring correspondence is prepared, signed, and sent out in a timely manner.
• Diary Management: Manage diaries in a pro-active manner ensuring the Partner/Associates are prepared for forthcoming appointments.
• Administration: Maintain contacts, distribution lists, scanning and filing
• Matter Management: Ensure files are opened and closed correctly as well as archived on a regular basis.
• Billing: Consult proactively with Partner/Associates to ensure that the firm’s billing process is adhered to. Prepare invoices using the firm’s billing software and consult with Partners/Associates to ensure timely delivery of invoices to clients and chasing payment.
• Business Development Support: Assist with Team BD activities, including client events and tenders.
• Other Duties: other ad-hoc duties, research and projects as requested by the Partners/Associates

Skills Required

• Ability to balance and prioritise a broad range of tasks, projects and deadlines
• Administration skills– planning, organising, eye for detail, maintaining accurate records/information.
• People Skills – approachable, professional, engaging and calm.
• IT Skills – Excellent Outlook (Word, Excel and PowerPoint), DocuSign, Searchflow and our internal systems (training will be provided),
• Relationships – Developing strong and professional relationships with clients, the team, and colleagues across the firm
• Experience of working within a Real Estate Team within the legal sector.
• An understanding of the Solicitor Accounts Rules
• An understanding of the rules around client onboarding

Personal Qualities

• A positive and initiative-taking mindset to continually deliver high level support.
• Excellent communication skills and ability to build relationships at all levels across the firm.
• Proactive, flexible, and adaptable with a “can do” mindset and initiative to find solutions to problems and issues.
• Ability to prioritise, and comfortable working with autonomy.
• Good time management, adopting a flexible approach to work.
• A positive approach to ongoing development and implementing new ways of working.
• A strong collaborator, working flexibly to assist colleagues and undertake projects as required.