Administrator

We are looking for an Administrator to join the Commercial Litigation business group in our Southampton office to support the teams with a broad range of administrative and operational tasks. You will work alongside an experienced Operations Manager providing support to a team of fee earners and partners. We are open to considering candidates who require flexible or part-time hours.

Typical Workload

The role will be providing administrative support to assigned fee earners. This will include:

• First point of contact for clients and 3rd parties
• Initial telephone calls with potential new clients, including taking details regarding the nature of the enquiry
• Prompt administration of file opening tasks including: obtaining AML and ID Verifications from clients, drafting Engagement Letters for fee earners and setting up e-filing folders
• Organisation of documents including printing and filing, scanning and saving to e-files
• Dealing with incoming and out-going post
• Creating, printing and dispatching bundles
• General accounts administration and monthly billing responsibilities
• Closing files and archiving e-files and papers
• Completing expense forms for fee earners
• Collating, analysing and reporting of data as required by fee earners/clients
• Conference and meeting arrangements
• Other ad hoc duties as required by fee earners

Skills / Experience Required

• Highly organised, accurate and strong attention to detail
• Adaptable, flexible and able to multi-task
• Enjoys taking responsibility and using own initiative
• Strong IT skills and aptitude and able to adapt to new technologies and systems
• Excellent communication skills are essential
• Capable of managing a varied and demanding workload
• Collegiate and team-playing approach
• Enthusiastic and committed
• Ability to engage fully with clients and other professional and organisational contacts to provide an excellent service