Accounts Payable Administrator

Job Description Do you enjoying finding the final piece to a puzzle? Are you an inquisitive person, driven to complete a task from start to finish? Highly organized, great at communicating verbally and written, accurate with data entry and have great time management? Then this is the opportunity for you. Brakes are looking for a highly motivated individual to join our Accounts Payable Team, role including managing a mailbox triage system, working and communicating 3-way invoice matching errors via VIM (vendor invoice management system), resolving queries and communicating to a variety of internal and external key stakeholders. Completing daily administrative tasks such as bank postings, rejected EDI invoices etc. Our role is offering hybrid working with 1 day required in the Ashford office per week (post approved training), so ideally you will be within a commutable distance to Ashford. Key Accountabilities & Responsibilities: Communicating with suppliers via a triaged mailbox.  You will need to be able to speak confidently within the AP team and wider Brakes departments. Working through parked invoices on our VIM system.  Understanding and being able to concisely communicate via a VIM workflow (to the correct stakeholder) why the invoice does not match to a purchase order and what action is required.  All with the intention of first-time resolution to ensure invoices are paid in line with payment terms. Complete daily tasks such as posting bank entries to the ledger, creating and posting debit notes for Stock Returned to Vendors, reversing and reposting incorrect EDI submissions. Meet key daily AP Administrators KPI’s Cover other administrator's tasks in colleague’s absence as required Ad-hoc tasks as required About you: The ideal candidate may have had previous Accounts Payable experience or some experience of working within an administrative role, with the ability to communicate, both orally or written.  We are looking for someone who can prioritise workloads and work well under pressure whilst using their own initiative to achieve KPIs and SLAs. Knowledge of Microsoft Office is required – intermediate Excel ability (V-Lookups/Pivot Tables) would be an advantage but can be trained. Knowledge of SAP is also advantageous but not a requirement as training will be provided. What you’ll receive: A competitive salary Generous holiday allowance, with option to purchase 5 additional holiday days Pension scheme Hybrid working contract Huge discounts on all sorts of lovely food and award-winning products through our staff shop Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo. Recognition awards and Incentives Career progression opportunities - being part of Brakes and the wider Sysco group, the world’s leading foodservice business, opens up a world of possibility