Operations coordinator

We are seeking an exceptional and experienced Operations Coordinator to work closely with the Chief Executive to lead and manage the operational growth of Black Minds Matter UK. Operations Coordinator Location: Flexible, must be able to work from our London office at least once a week and will be required to attend in person meetings and fundraising activities. Salary: £32,000 Contract: Full time, 37.5hrs per week – permanent This dynamic role is ideal for an experienced operations professional who can deliver strategic initiatives. The Operations Coordinator will be responsible for implementing operational initiatives, working creatively to enhance efficiency and identify new opportunities. Reporting to the CEO, the Operations Coordinator will be a key member of Black Minds Matter UK’s team. Key responsibilities and tasks of role: * Develop and implement operational strategies aligned with organisational goals. * Handling multiple email inboxes and correspondence. * Scheduling meetings, appointments, and coordinating calendars across the departments. * Managing files, records, and documentation for the operations team. * Preparation of documentation within the HR scope, such as appraisals. * Preparing reports, presentations, and other documents. * Management of storage unit based in London and of inventory * Managing Beacon inquiries, ensuring they are assigned to the appropriate person and responded to within our 48-hour response time. * Managing recruitment and onboarding processes for all new recruits. * Coordinate with the finance team to facilitate payments for vendors and sta requirements, such as purchasing work equipment and arranging travel accommodations if necessary. * Foster relationships with external partners and service providers. * Support CEO with diary and email management. * Management of Health and Safety and Sta training. Required skills and qualifications: * Proven experience in the operations department or a similar role. * Strong analytical and problem-solving skills. * Excellent interpersonal skills. * Knowledge of relevant industry standards and regulations including Health and Safety * Ability to work under pressure and manage multiple projects simultaneously. Our vision A community of Black people, readily accessing mental health support, recovering fully from mental illness and thriving Our Mission We create and champion safe, and accessible mental health support with, and for the Black community. Our Values Community, Access, Safety, Healing and Change Thank you for your interest in joining our team. We look forward to reviewing your application and discussing how your skills and passion can contribute to our mission of promoting mental well-being within the Black community. Please note that the application deadline is Monday 14th October 2024. We will review all applications and contact shortlisted candidates for further assessment and interviews. Interviews: In-person in London- Monday 21st October 2024 Interested? If you would like to find out more, please click the apply button. You will be directed to our website where you can complete your application for this position. You must have the right to work in the UK. This post is subject to a Disclosure and Barring Service (DBS) check. At Black Minds Matter UK, we are committed to fostering an inclusive and diverse work environment. We encourage applications from individuals of all backgrounds, particularly those from Black and minority ethnic communities. No agencies please