Facilities Assistant

Are you a seasoned Facilities Assistant looking for an opportunity to thrive in a prestigious environment? Look no further! Our client, a distinguished self-managed investment trust company listed on the London Stock Exchange, is seeking a dedicated Facilities Assistant to join their esteemed team. Our client boasts a rich heritage. With a commitment to long-term value investment and a culture of conservative generational wealth management, they offer a unique opportunity to be part of something truly exceptional. Role Overview: As a Facilities Assistant, you will work closely with our clients Facilities Manager to maintain a safe and secure working environment while delivering unparalleled customer service to their stakeholders. Your responsibilities will encompass a wide range of tasks, from managing property operations to coordinating with various teams and suppliers. Responsibilities: • Ensure the smooth operation of our premises, maintaining high standards of cleanliness, repair, and presentation. • Support the Facilities Manager in overseeing building tenants and coordinating with other FM teams. • Provide reception cover when needed and keep office areas fully stocked and organised. • Manage key building suppliers and services, including post, printing, and technical equipment. • Monitor contractor performance and supervise planned maintenance schedules. • Act promptly in handling reactive maintenance and repairs, ensuring all work adheres to safety protocols. • Maintain a thorough understanding of Health and Safety requirements and provide training as necessary. • Assist with financial and procurement administration, including invoice validation and supplier communication. • Prepare and implement contingency plans to ensure uninterrupted facility operations. • Provide emergency out-of-hours cover when required. Essential Skills: • Excellent communication, organisation, and interpersonal skills. • Prior experience in facilities management or a similar role. • Proactive problem-solving abilities and a "can-do" attitude. • Dedication to delivering exceptional customer service. • Flexibility and adaptability to meet the dynamic needs of our clients organisation. • Supervisory skills for managing contractors and staff. • Attention to detail and a commitment to excellence. • Professionalism and a presentable demeanor. • Prior experience in a Reception based/FOH role