Receptionist

Job Role: Receptionist

Location: London

3 months Maternity Cover

United Green Group (UG) is a UK-based privately owned strategic investment Group with a successful track record of investment activities in Europe, Asia, Africa and the Middle East spanning over 60 years. UG has developed a diversified portfolio of large-scale industrial and commercial businesses and investments across multiple sectors, with a specialism in Renewable Energy.

We are seeking to hire a Receptionist on a Three months Maternity Cover, supporting the business across a wide array of activities.

Key Responsibilities

• Answering, screening and forwarding incoming phone calls
• Receiving and sorting mail
• Acting as a first point of contact for the company, meeting and greeting guests, providing refreshment
• Coordinating and managing meeting rooms, calendars and diary invitations
• Scheduling internal and external meetings
• Updating spreadsheets with personal and company’s data on a regular basis
• Travel administration: researching and booking flights and accommodation worldwide, VISA management, travel insurance, claims management
• Office management: ordering stationery and weekly groceries for both offices, helping HR with equipment requests
• Phone system management and extension management
• Managing payment cards and statements, settling invoices, including services and utilities
• Any other ad-hoc tasks for the CEO and his family, such as property management support, booking of private appointments and events etc.

Key Requirements

• Experience arranging full travel and accommodation for both business and personal trips essential
• Additional languages considered advantageous
• Hard-working and positive attitude to work
• Able to build relationships and multi-task
• Willing to take on numerous ad-hoc responsibilities
• Well presented and good phone manner

UG welcomes applicants from all backgrounds and is a multi-cultural family office with offices in Mayfair and Dubai.