Portfolio Manager

Senior Administration Manager Inverness £31k Working as a Senior Administration Manager, part of a small team within a National business in Inverness. The RoleThe Team ideal candidate for this role should be enthusiastic, professional and well organised and should possess excellent communication and interpersonal skills. The ability to join with a can-do attitude, contributing positively, solving problems and establishing systems. Familiar with Microsoft software and able to quickly learn and understand new software packages will be key.The aspiration is to grow the team and develop further specialist skill sets. The role is office based. With team members working remotely and out on site the role provides the consistency, and office presence to ensure that the portfolio management functions are working effectively and efficiently. Key DeliverablesIntegral member of the central management team for a large institutional client providing case management, including reporting to the client monthly on task and action progress.Business administration for client to include drafting and issuing statutory documents for signature, managing supplier invoices and accounts, recording tenancy data in online database and managing contractor compliance administrationManage shared mail and email boxes and compose written replies on behalf of the team. Take follow-up action where appropriate, redirecting if necessary and drafting responses where requestedReceive telephone calls on behalf of the team as required to include, producing professional services invoices, helping with recover of overdue invoices, overseeing minor facilities management works and responding to internal health and safety updatesBusiness administration for the team as required to include, producing professional services invoices, helping with recovery of overdue invoices, overseeing minor facilities management works and responding to internal health and safety updatesDraft, format and issue documents including professional reports, valuations and pitches ensuring a high standard of accuracy and presentation is maintainedOrganise and service meetings including providing agendas, producing minutes and ensuring effective follow up action. Make bookings for venues, refreshments and equipment where necessary arrange travelDiary management for the teamMaintain and update electronic filing system and data inputting to software systemsSupport with client on boarding processes to help the team to meet regulatory requirements, acting as a 'know your client'/anti-money laundering administrator as requiredAssist with the management of letting enquiries and uploading of letting particulars to the sales and letting portalPerson Specification Energetic and enthusiastic with a willingness to learn and embrace changeAble to work under own initiative and able to prioritise workloadsExcellent level of IT skills with a full knowledge of Microsoft Office applications, word, excel and outlook. Use of MS teams and SharePoint functionalityUnderstands and committed to the confidentiality of our clientsAccuracy and attention to detailPositive attitude, well presented and articulateExperience of working in the property sector advantageousWhat you can Expect from the Business You will be joining a friendly, entrepreneurial and inclusive culture. The business is driven by core values and aim to embody them in all we do aspire to be refreshingly different and achieve this through using unique perspectives, capabilities and expertise. We are bravely ambitious by going beyond what is required of us, and we are successful together; trusting one another and working collaboratively to achieve great results. We recognise our employees are our most valuable asset and our benefits scheme, employee engagement opportunities and Learning & Development offerings are out commitment to you and your career with the team. The business offers a personal support, a competitive salary and fantastic benefits package. To apply, please submit your cv JBRP1_UKTJ