Job Overview
This role is extremely varied, requiring someone who is able to multi-task, think on their feet, responsive to the needs of the company and ensuring the smooth running of the office. The successful candidate will also work closely with and provide ad-hoc support to the founding director and senior team.
The role covers all administrative areas within the studio, including:
Office Administration:
Managing smooth day-to-day operation of the practice
Answering phone, filtering calls and managing queries
Ensuring the office space is clean and presentable
Overseeing and submitting the office and professional indemnity insurance renewals
Querying and liaising with our account managers when necessary
Managing incoming and outgoing written correspondence
Organise staff and social events
Give active support to the Director and the senior team
Liaising with external IT company for all staff computer/IT requirements
Dealing with/resolving minor IT issues in-house
Ensuring office insurance is regularly updated with newly purchased items
Printer check and purchasing stationary when needed
PR & Publicity:
Assisting with business development, PR and Marketing
Flagging google alerts and circulating to team as well as uploading to social media
Assisting with management of social media platforms and regularly updating and overseeing
Organising social, education events and conferences
Organising internal events with clients
HR:
Coordinating staff absence days, annual leave and recruitment
Coordinating of recruitment process and scheduling interviews
Managing our HR software and ensure that all documents and information are uploaded and up to date.
Managing the H&S policies and update as necessary
Updating and maintenance of staff handbook
Working understanding of employment law / HR standards
New starters and leavers coordination, create starter information packs etc
Assist with drawing up employment contracts / special circumstance contracts
Assist with any grievances / disciplinaries
Experience of managing a small team is desirable
Finance:
Project fee schedule monitoring
Quarterly VAT returns, liaising with external accountant
Day to day book-keeping
Managing Petty Cash
Staff expenses
Managing cash-flow / assist with forecasting
Regular time sheet review
Benefits
Work from home opportunities
Health & Wellbeing programme
Sick Pay
Additional Leave
Gym Membership
Company events
Note:
- This job description outlines the major responsibilities of the job; other assignments, projects or duties may be required from time to time.