Facilities Assistant

Are you a seasoned Facilities Assistant looking for an opportunity to thrive in a prestigious environment? Look no further! Our client, a distinguished self-managed investment trust company listed on the London Stock Exchange, is seeking a dedicated Facilities Assistant to join their esteemed team.Our client boasts a rich heritage. With a commitment to long-term value investment and a culture of conservative generational wealth management, they offer a unique opportunity to be part of something truly exceptional.Role Overview: As a Facilities Assistant, you will work closely with our clients Facilities Manager to maintain a safe and secure working environment while delivering unparalleled customer service to their stakeholders. Your responsibilities will encompass a wide range of tasks, from managing property operations to coordinating with various teams and suppliers.Responsibilities:• Ensure the smooth operation of our premises, maintaining high standards of cleanliness, repair, and presentation.• Support the Facilities Manager in overseeing building tenants and coordinating with other FM teams.• Provide reception cover when needed and keep office areas fully stocked and organised.• Manage key building suppliers and services, including post, printing, and technical equipment.• Monitor contractor performance and supervise planned maintenance schedules.• Act promptly in handling reactive maintenance and repairs, ensuring all work adheres to safety protocols.• Maintain a thorough understanding of Health and Safety requirements and provide training as necessary.• Assist with financial and procurement administration, including invoice validation and supplier communication.• Prepare and implement contingency plans to ensure uninterrupted facility operations.• Provide emergency out-of-hours cover when required.Essential Skills:• Excellent communication, organisation, and interpersonal skills.• Prior experience in facilities management or a similar role.• Proactive problem-solving abilities and a "can-do" attitude.• Dedication to delivering exceptional customer service.• Flexibility and adaptability to meet the dynamic needs of our clients organisation.• Supervisory skills for managing contractors and staff.• Attention to detail and a commitment to excellence.• Professionalism and a presentable demeanor.• Prior experience in a Reception based/FOH role