HR and Payroll Admin Assistant 35k - 45k
Are you a detailed-orientated, highly organised professional who makes sure everything runs smoothly behind the scenes? We're looking for someone to join a growing team as a HR payroll and administration officer in London.
In this role you'll be working closely with the HR team to manage a variety of administrative talks tasks particularly around payroll and employee benefits you won't be running the payroll itself that's handled by an external provider, but you'll be responsible making sure all the details are accurate and up to date. This is a great opportunity for someone who loves working in a fast-paced environment and is passionate about getting things done right!
This is a unique opportunity to join a growing business at an exciting time of expansion with the launch of a new venture. You have the chance work closely with senior leadership including the associate director and other department heads playing a key role in the smooth operation of business.
Salary: 35k - 45k
Location: London, fully on-site
Role Overview:
The HR Payroll and Admin Assistant will play an important role in overseeing payroll operations and providing administrative support to the HR team. The successful candidate will be responsible for ensuring the accurate and timely processing of payroll through a third-party provider, managing employee benefits, and handling HR-related documentation and inquiries. This role supports smooth HR operations and contributes to various HR projects and initiatives.
Key Responsibilities:
Payroll Management:
o Collect and compile monthly payroll data, submitting it to the payroll provider via our HRIS and a secure online portal.
o Review and reconcile payroll reports, collaborate with the provider to resolve discrepancies, and provide final reports for review and approval by the Payroll Manager.
o Ensure payroll deadlines are met, payments are reconciled accurately, and processed on time.
o Work with the HR and Finance team and internal/external stakeholders to streamline payroll processes and improve efficiency.
Benefits Administration:
o Manage employee benefits administration, including enrolments, updates, and changes. Work closely
o Ensure accurate tracking of benefits and effective communication with employees regarding their benefit options.
Administrative Support:
o Provide comprehensive administrative support to the HR team, including preparing employment contracts, responding to HR-related inquiries, and managing key documentation.
Employee Records Maintenance:
o Ensure accurate and up-to-date maintenance of employee records, managing HR data entry and updates in the HR system.
Project Support:
o Assist with various HR projects and initiatives, contributing to the overall effectiveness and continuous improvement of HR operations.
Qualifications and Skills:
Proven experience in payroll administration and HR support roles.
Strong organisational skills and attention to detail, with a high level of accuracy in both administrative and payroll tasks.
Excellent communication skills, with the ability to handle sensitive information confidentially and professionally.
Proactive and efficient in managing multiple responsibilities in a fast-paced HR environment.
Advanced knowledge of Microsoft Office, particularly Word and Excel (VLOOKUP, Pivot tables).
Demonstrated ability to build and maintain positive relationships internally and externally with payroll and benefits providers.
Exhibits the personal qualities we value in all our people: an ownership mindset, hardworking, intelligence, collaboration, integrity, and humility
Strong numeracy, analytical skills, and critical thinking ability.
Self-motivated and proactive in problem-solving and process improvement.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.