My client is looking to recruit a Junior General Office Assistant to join the Facilities team of the Business Services Department.
The Role
We are looking to recruit an energetic and confident individual to join the Business Services team. The individual will be required to:
The individual will be required to:-
- Process new deeds/Wills/files etc electronically before sending to storage;
- deal with retrieval of current deeds/files/Wills etc upon request of fee earners;
- ad hoc tasks ie retrieving boxes, picking up confidential shredding sacks, laminating, binding documents and delivering personal packages, refreshments and stationery to departments etc;
- maintain the file destruction programme;
- convert manual processes into automated/electronic versions;
- digitise and scan paperwork to make the department as paperless as possible;
- categorise, scan and distribute post to fee earners/recipients;
- order bike, small van or international couriers from the suppliers of these services;
- collect and process outgoing mail;
- act as a point of contact for any enquiries;
- photocopy documents and plans as instructed by fee earning departments ensuring accuracy at all time;
- sign for courier deliveries and scan/deliver items when received;
- help with the banking run for the Finance team;
- check minor faults with photocopying machines (e.g paper jams) and call an engineer if fault persists, replace toner cartridges when necessary; and
- basic maintenance work for example changing a light bulb, roller towel, replacing batteries in door guards or help with moving equipment when required (training will be provided).
Must have the ability to attend work on a regular basis and be punctual as team working is extremely important.
Multi-tasking is essential and they require someone who is a good team player, who is fit and able to carry heavy loads. A polite telephone manner and helpful attitude is required, and excellent timekeeping is essential. The Business Services team operate a 37.5 hour week from 8.15am to 6.00pm, Monday to Friday. The individual will normally be expected to cover either the 9.15am to 5.45pm rota or the 9.30am to 6pm rota. On occasions it will be necessary to cover the 8.15am to 4.45pm rota as and when required. Overtime may be necessary from time to time.